Legal Records Specialist

Company: Nesco Resource
Location: Uniondale
Posted on: July 2, 2025

Job Description:

Join a supportive and forward moving Records Management team that values collaboration, growth and high morale. We're building a department where records professionals can sharpen their skills, take ownership of evolving processes and contribute to operational excellence. If you are looking to be a part of a team that champions digitization, information management, and efficiency we want to hear from you! This position is onsite in Uniondale, NY. It is paying $50K. Key Responsibilities: File and organize documents into appropriate folders, maintaining consistency and accuracy throughout the lifecycle Create and manage client/matter folders in FileTrail, ensuring proper naming conventions and metadata standards Respond to service requests from legal staff in a timely manner, including prompt retrieval and delivery of files Support digitization initiatives by scanning and profiling physical documents into NetDocuments Ensure proper chain of custody for physical and electronic records, tracking movement between departments, floors, and offsite storage Liaise with offsite storage vendors for secure retrievals, storage updates, and certified destruction Process physical media uploads and downloads (e.g., CDs, flash drives) Manage electronic file movement including matter mobility tasks (incoming/outgoing file transfers) Import digital files from warehouse vendors into NetDocuments and maintain filing consistency File documents and shared electronic documents into the document management system with attention to confidentiality and organization Participate in retention mapping and file reviews in preparation for firmwide disposition projects Contribute to clean-up initiatives, audits, and ad hoc records projects that support the firm's records management framework Qualifications: Minimum 5 years of records management experience, including file creation, circulation, storage & lifecycle management Familiarity with digitization practices, retention/disposition procedures, and matter mobility workflows Experience with FileTrail, NetDocuments, Microsoft Outlook, Word, and Excel Strong attention to detail, organizational skills, and ability to work with urgency Excellent communication and customer service skills Positive and professional attitude with a commitment to teamwork and process improvement Ability to lift up to 35 lbs and manage physical file inventories as needed Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. PRO038

Keywords: Nesco Resource, Sayreville , Legal Records Specialist, Administration, Clerical , Uniondale, New Jersey