Transaction Coordinator

Company: Surety Title Company, LLC
Location: Millville
Posted on: February 16, 2026

Job Description:

Job Description Job Description Job Title: Transaction Coordinator FLSA Status: Non-Exempt Workweek: 35 hours a week Monday thru Friday Salary Range: $50,000 - $60,000 Salary is commensurate with experience Essential Duties and Responsibilities: Maintains compliance with Surety Title Company, LLC policies and procedures in accordance with governing laws, regulations, regulatory agencies and company standards. Demonstrates on a consistent basis individual and team behavior that supports the culture of Surety Title Company, LLC. The essential duties and responsibilities of the Transaction Coordinator/Pre-Closer may include but are not limited to the following: Establish and maintain positive customer relationships by providing exceptional customer service and professional communication. Assist with the processing of residential settlements, generally involving purchase, cash, refinance, Equity Loans, Lot Closing, or new loan transactions. Receive orders by telephone, email, fax or mail directly from customers. Respond to customer inquiries/information needs and provides positive, courteous service to customers. Review the title commitment to determine what is needed to clear title and coordinate the processing of same. Input order into production system, review contract of sale, place orders with vendors, send acknowledgements/opening letters to customers. Order, track, receive and distribute all items and services to customer and all related parties as required. Schedule closing: coordinate date, time and place. Prepare file for Settlement Officer to take to closing including all invoices and Assist with ensuring that each settlement is properly completed and its contents filed in accordance with standardized procedures. Duties include but are not limited to: Prepare the Pre-CD/HUD Prepare the Final CD/HUD Obtain approval for Final CD/HUD Monitor document team in-box and forward emailed documents to the assign files to assigned Settlement If file is un-assigned, forward to Settlement Manager, Settlement Department for assignment. Monitor RealEC team in-box and respond If file is un-assigned, forward to Settlement Manager, Settlement Department for assignment. Print Loan Documents Perform Witness Only Closings Obtain all payoffs Obtain commission statements Send HUD/CDF for approval to all parties Properly scan all documents to Assist with any department post-closing activities that may be required. Performs any other duties as requested. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School Diploma/GED Must have at least two years of experience working at a title company HUD-1 and CDF Settlement Statement Preparation experience while working at a title company preferred Notary Public is required NJ Title License required Language Skills Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone. Other Skills and Abilities Ability to multi-task High Standard of organization and attention to detail Ability to work under stress with time deadlines Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; handle, or feel; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Keywords: Surety Title Company, LLC, Sayreville , Transaction Coordinator, Customer Service & Call Center , Millville, New Jersey